Learning management system use case examples: what does LMS software do?

For the learner, there is a simplified path to learning that is easy to engage with. For trainers, there are additional managerial and analytics tools on top of the basic features that enable optimized learning experiences. In this article, we will cover what LMS software does and share some examples of their features being applied. We will provide a look into how LMS features are applied and how they produce the results that customers commend.

Table of contents

1. What is a Learning Management System (LMS)?
2. Types of learning management systems 
3. Learning management system use case examples
4. Why use learning management systems for training?
5. Achieve success with Easy LMS: the ultimate time-saving solution for trainers

What is a Learning management system (LMS)?

A learning management system is a software solution that helps teachers and coaches train others. For many organizations, it’s the most efficient tool for modern learning and the hub for:

• Training for new skills.
• Retraining/upskilling.
• Customer training.

What an LMS offers is a total infrastructure for organizing and completing all learning tasks. You can use a learning management system to organize, deliver, assess, and optimize all your learning processes.

The core features of an LMS include:

• Exam builder.
• Course builder.
• Easy navigation through all learning tools.
• Certification.
• Admin management.
• Customization and branding.
• Gamification.
• Integrations.
• Analytics and reporting.

So, what does the typical LMS process look like? What makes an LMS such a powerful tool for trainers of all stripes?

Types of learning management systems

LMSs are designed for the same jobs, but not all are created equal! Learning management systems come in a few types, each tailored to different:

• Needs.
• Environments.
• Learning styles.

Let’s go over the different LMS types. 

Cloud-based LMS

A cloud-based LMS is an internet-based LMS. You may have access to offline applications, but the data and rendered services are all online. You don’t need to hold data locally on a hard drive, so it’s all convenient and portable.

Cloud-based LMS example

SaaS models are popular because they offer customers a simplified experience

Easy LMS is a software-as-a-service (SaaS) learning management system. Simply put, this means that your web browser is the door to your learning academy.

SaaS models like Easy LMS are popular because they offer customers a simplified experience. The provider is your host. It’s their responsibility to update and patch it so you can stay as efficient as possible.

Open-source LMS

An open-source LMS offers the creation, hosting, and tracking of course materials. However, the source code is available for anyone to:

• Look at.
• Modify.
• Distribute iterations of.

The only limitation is that you follow the terms of your open source license.

Some LMS companies offer open-source access through cloud hosting platforms like Amazon Web Services. While this potentially adds some complexity, it also offers more customization.

On-premise LMS

An on-premise LMS is a complete LMS system you can purchase which includes all the code and features on your own servers. The LMS data would be located in your own data center. This way, you can retain complete control of your data and content.

On-premise LMS offers some obvious benefits in terms of control and security. However, even if you have your own data centers, many LMS services offer immense customization and up-to-date security with relevant certifications.

Read our full guide on types of LMSs.

Learning management system use case examples

Learning management systems are diverse and flexible tools that many kinds of professionals can use successfully. We have collected several examples of our own LMS software being deployed to transform businesses' learning and evaluation processes.

Employee onboarding

Professional training and development is the primary feature of most LMS services. Any small business will primarily be using an LMS for professional training at scale.

With the right LMS, onboarding becomes a simple chore that is repeatable and streamlined. You do not need to keep investing as much time into every new employee after you set the right onboarding LMS funnels up.

Consultative services and online client training

Consultancies are among the most successful at using LMS software in their learning and examination processes. Their needs often change, but the requirement for consistently keeping up with their industries is always unrelenting. This is the exact problem LMS tools were designed to solve!

LMS for compliance & certification

Updates to standards can be challenging as employees need to acquire new knowledge and go through thorough testing. So, updates to training processes need to consistently ensure that the employees can successfully pass stringent exams.

The challenges faced by compliance consultants are numerous but centered around:

• Dealing with varying requirements across industries (organizational challenge).
• New standards and accreditation.
• New staff training and knowledge requirements.

These concerns have always proven challenging for many similar consultancies. Being efficient in the process is difficult for even the most experienced consultants.

Compliance training and certification often requires a lot of time-consuming activities. Cost-efficiency is a big challenge. 

Learning management systems remedy these regular challenges with:

• Standardized testing of training materials.
• Automated tracking and performance reporting.
• Automated reminders.
• Centralized and easily exportable records.
• Quick updates to existing training material to ensure compliance.

Talent seeking LMS

Learning management systems are also useful tools for identifying top talent and risks. These tasks can be completed through LMS-organized exams. Automation plays a part in turning these high-reward tasks into low-cost activities.

Skills assessment and knowledge testing

Optimized learning systems make it easier to determine what skill gaps exist in an organization

Optimized learning systems make it easier to determine what skill gaps exist in an organization. Trainers and consultants are expected to be able to determine where efforts must be focused. Only with well-organized machinery (LMS) can you perform this task at scale.

Why use learning management systems for training?

Put into action, learning management systems can solve a wide range of problems. Looking at the real examples above and others, there are a few key benefits that consistently produce outstanding results.

Streamlined course creation

Built-in templates and editing tools make it possible to create thorough and professional courses without technical expertise. As a coach or trainer, you can quickly and professionally respond to new training opportunities and quality demands.

Easy learner involvement/engagement

LMS features come with engagement tools such as the option to add videos, podcasts, and gamification to encourage interaction. We want to stimulate action from learners to ensure they get the most out of their learning experience. Engagement is better for retention [1]. As with other facets of LMS content, you can use analytics to know what materials gather the most user engagement.

Personalized experience

Learning management systems give you the tools you need to segment learning experiences by group. Different team and department needs can be addressed in radically different ways within the same infrastructure.

Time savings

An LMS can help you save time

We understand how important time is for professional trainers and consultants. One major concern is whether a new tool will end up costing more time, or saving it.

An LMS can help you save time and address all your clients’ needs with:

• Pre-designed templates.
• Automated workflows.
• Automated reporting and analysis.

Overall, you spend less time to gain a better outcome. The starting investment quickly pays itself off.

Accessible training

Learning management systems offer a more accessible learning environment. A web-based LMS can be used from anywhere with an internet connection and half-decent hardware. This is empowering for all learners who now:

• Control where they learn from.
• Have the opportunity to study whenever they want to or are able.
• Can engage in self-paced learning.

Data analysis

LMS solutions come equipped with data analysis. They also normally offer additional opportunities through integrations. LMS data analysis features are designed to empower trainers and consultants to make pinpointed improvements based on data. You can adjust different iterations of a training program or entire training programs based on their demonstrated value.

Up-to-date training standards

LMS software solutions update to be competitive in and compliant with industry standards. With the right choice in LMS you don’t need to worry about falling behind your competitors.

Data centralization

LMS platforms come with built-in security

You can control all your training materials and client information in one secure and centralized location. It is easy to organize and update your data on an as-needed basis. You can also tailor your reporting to maximize the efficiency of your data.

Data security

Data security is crucial for:

• Legal compliance.
• Customer and investor confidence.
• Operational continuity.

When you’re putting so much key data into a single space (your learning systems), your risk from a successful breach is significantly higher. We’re trying to maximize performance results, but what’s the point if we’re risking everything at the same time?

These concerns are why LMS platforms come with built-in security. They are normally also designed to by fully compliant with their local regulations. Regular industry-standard security and compliance measures include:

• GDPR compliance.
• CCRP compliance [2].
• End-to-end encryption.
• Multi-factor authentication.
• Optional biometrics.
• Least trust access controls.
• Regular patching and updates.

Achieve success with Easy LMS: the ultimate time-saving solution for trainers

You can recreate successes similar to the examples we’ve gone over with Easy LMS as well! As you’ve seen, there are many highly specific use cases where the right LMS can lead to significant time and money savings. Easy LMS was made for consultants and trainers with those exact two goals in mind.

If you’re a consultant who wants to combine face-to-face training with online training, Easy LMS is the #1 time-saving LMS. You can train multiple clients simultaneously without the burden of extra administrative tasks! Simply focus on what’s important. Set up your account, play around, and make your training sound. Do it the easy way!

If you want to see how it works for you, you can book a demo and sign up for a free trial today!

Useful resources

1. Report Indegene
2. Socra

Frequently Asked Questions